Financial - Financial Interface & Cost Accounting

AIMS/ERP does not have General Ledger, Accounts Payable, or Fixed Asset accounting functions.  So all AIMS Software, Inc. customer had separate financial systems for these functions.  Except for AP, the primary use of a GL system is monthly financial statement generation.

However, the AIMS/ERP cost accounting functions and a GL interface module to make the periodic updating of the General Ledger system a simple, straightforward process. 

Cost Accounting functions - AIMS/ERP provides:

• Vendor services as a direct cost element - similar to Labor costs - Cost variances are driven from services PO data, similar to how work order labor data provides actual costs for direct labor variances in a standard cost system.
• Direct Labor as a direct cost element - standard feature with AIMS/ERP, as with most ERP system.
• Multiple indirect cost elements - each calculated from allocation rates & basis values.
• Routing cost data uses the Named Route data - with a major reduction in the work to maintain this often redundant data.  In the initial AIMS/ERP installation the routing data for all products - for a $40 mil/yr operation - were setup in 4 hours, not six months.
• Cost Rollup - Level by level, cost element by costs element.
• Standard cost development & phase in.
• Actual material cost data - maintained concurrently using weighted moving average calculations.
• Actual labor costs - from actual labor reported to Work Orders.
• Work In Process Material Net Costs - useful in managing off-site inventory.

Cycle Counting & Physical Inventory integration - AIMS/ERP has a detailed, robust, fully featured cycle counting and physical inventory sub-system.  It is fully integrated to cost functions, so the various kinds of changes in inventory can be properly booked to the GL. 

General Ledger Interface - since AIMS/ERP does not have its own GL, a detailed family of cost reports that provide the basis for month-end journal entries is provided. 

A process was designed, but not developed, that developed the actual journal entries themsevles, with complete traceability of costs data in both directions - from the detailed AIMS/ERP data to the journal entry, and from the GL journal entry back to its source data.

Other functions - AIMS / ERP includes a number of additional cost/financial related functions - including:

• Imported product source & cost reporting
• Country of Origin Bill of Material reporting
• Inventory Cost Audit data download.
• Physical Inventory Tag Costing - data download
• Ranked Projected Purchased Inventory Reporting - calculates the cost of projected inventory levels - from MRP data; an AIMS/ERP unique capability.
• Foreign Current currency support for purchase orders.

Documents - the AIMS/ERP Cost Accounting - Financial Interface Specifications PDF can be retrieved at THIS Link.

The Credit & Receivables Management Module's Specifications & Use guide, discussed in the Customer page, are at THIS Link.